Wedding overview
A birds-eye view of your season and the immediate actions needed for upcoming weddings. No more wondering what needs attention next.
From One Clear Plan
Wedding Desk brings intake answers, family formals, shot priorities, gear, audio notes, day-of contacts and timeline changes into one calm workspace for photo and video teams.
Coverage timeline Shots in context One day-of view
Timeline changeCeremony moved 15 min
Must-haveBride + grandparents
Vendors, gear & shots
Your wedding shoot preparation currently lives in five different places.
Wedding Desk solves this.
Family formals — finalGoogle Sheets
Bride + parents14:25GrandparentsConfirmedBridal party14:40
Client intake formGoogle Forms
Where does bridal prep start?
123 Main St — makeup from 9:00
Family situations to know?
Keep both parents separated…
Shot list — v3Google Docs
Must-have shots
- Bride with parents
- Groom with best man
- Wide shot of ceremony
Quick notesNotes app
Don't forget the 70-200mm lens. Sun sets at 19:15.
Contact emailsGmail — 6 threads
DJ Mark — RE: Final timeline v4
becomes
Wedding Day Shoot Plan
ConnectedWedding timeline
Times, locations, contacts, gear and timeline moments.
Shots in context
Linked to the right timeline moments.
Day contacts
Coordinator, venue, DJ, officiant and team at hand.
Gear check
Packed and checked before you leave.
On The Day
A focused view for the wedding day itself.
How it comes together
Turn every detail into one clear Wedding Day plan.
- 1Client detailsCollect the details, people, locations and preferences once.
- 2Wedding timelineShape the day around the moments, portraits and important time windows.
- 3Shots, gear & contactsAdd must-have shots, gear and day-of contacts to the moments that need them.
- 4Day-of viewOpen one focused, interactive view when the wedding day starts.
Shot list
Build your shot list carefully. Link must-have shots directly to the timeline so you know exactly when and where each moment happens.
Linked to Golden hour · 19:45Gear prep
Add your gear, mark what is critical and link items to timeline moments when you need that context. Never leave a critical lens behind again.
70-200mm - packed
On The Day
Be ready when the timeline changes.
Ceremony ran 15 minutes late? Shift the wedding timeline. Your team and day-of contacts can follow the new timing.
Mobile day-of view *
On The DayAmelia & Oliver
Now
16:3030 min reserved
Family formalsNext
Must-have shots
Couple + both parentsBride + grandparents
Day-of contactsCoordinator - SophieDJ - Mark
Sun sets at 19:15 - golden hour window.
* This is a concept, not a real screenshot yet. The mobile day-of view is a core part of Wedding Desk and is being carefully built to get it right.
Use it on your phone
See what comes next
Keep the right people close
Project Overview
See what is still missing before it matters, not on the morning itself.
Project Overview brings notes, readiness checks and the timeline together before the wedding day.
Project details - ReadyClient input - Review intakeTimeline - Ready to finishDelivery - Not needed
Day-of contacts
Day-of contacts for each wedding.
Keep the people you need on the wedding day close: coordinator, venue, DJ, officiant, second photographer and important family contacts, with notes where you need them.
Capture the moments that matter.
Wedding Desk takes care of the rest
Frequently Asked Questions
What is Wedding Desk?
Wedding Desk is a wedding-day workspace for wedding photographers and videographers. It brings intake details, timelines, shot lists, notes, day-of contacts, gear prep, delivery prep and the day-of view into one place.
Who is it built for?
The first version is built for wedding photographers and videographers who need one connected workspace for the wedding day. Dedicated video tools, such as audio templates and video-only workflows, come in a later version.
What does it help with before the wedding day?
It turns scattered prep into one working plan. Instead of rebuilding the same details across forms, documents, spreadsheets and notes, you keep the timeline, shots, gear and contacts connected and see what still needs attention before the day arrives.
What does it help with on the wedding day?
It makes the day faster and clearer to work through, alone or with a team. When the day runs late, you shift the timeline and everything moves with it. Day-of contacts are one tap away. Your team knows what needs attention. The day-of view stays useful while everything is moving, instead of being a document you prepared beforehand.
Can I use it on the wedding day?
Yes, that is exactly what it is built for. The day-of view puts the timeline, day-of contacts, shot priorities and last-minute changes on one screen that works on your phone or tablet. Prepare on your desktop, run the day from your pocket.
Can I share timelines and coverage details?
Yes. You send clients, team members or anyone else involved in the day a link, and they see the timeline details they need. No account required on their side.
Can my team use it?
Yes. Team members get the timeline, shot notes and timeline moments for the day without digging through separate messages and documents. In a future version they can log in with their own subaccount, so collaboration becomes more direct while the studio keeps control of the project.
Is Wedding Desk a CRM?
No, and it is not going to become one. Wedding Desk is not software for organizing the wedding. It is a workspace for preparing the wedding day and carrying the important details into the actual work. Later versions may support more studio-side work, but always in service of the wedding project, never as a generic business suite.
Will there be a mobile app?
Wedding Desk runs in the browser and already works on desktop, laptop, tablet and phone with one login. Prepare on the big screen, check the timeline from your pocket, same project. A dedicated native app comes later.
How will pricing work?
Straightforward: one understandable price, no hidden modules, no forced add-ons, no upsell behind every click. Exact pricing is announced after the beta, and support comes from a real person who knows the product.
Is Wedding Desk in beta?
Yes. Wedding Desk is in beta and is being shaped with feedback from working photographers and videographers. Beta testers use it for free during the beta period.
How do I get access?
Join the mailing list for product updates and news about when access opens more widely. A beta invitation is possible, but not automatic or guaranteed; I may invite a small group of photographers or videographers when their workflow is a good fit for testing.
In beta · early access by invitation
Bring your next wedding into one calm day-of plan.
Join the mailing list for product updates and news about when access opens more widely.
Start with the Free Quote Calculator
I created a wedding quote calculator as my gift for wedding shooters. It is totally free!